Civic Spark Project and Curriculum

Table of Contents

#1 Goals:

To make rigorous the template for permitting schemes in Ventura County so that tracking film impact and resiliency are a critical economic driver in the county becomes clearer.

Problem to be solved: Several different and multiple curriculum

Getting all of the information out of the current Liaison’s head and into a dynamic data base that can interact with more than one person.

Improving messaging about connection of production to permitting

Filming in the time of the COVID and the resiliency systems to be documented.

Operational Health and Safety Plans that leverage best practices and save cost through systemic implementation.

GIS updates on permits, permitting and permitting schemes that are linked to locations in Ventura County.

Automation of Email and Contact info for Newsletter Sends and Data collection.

Mapping Taxonomy of organizational structures and connections

  1. Internal
  2. Ordinance and enabling laws
  3. Fee Structures
  4. Layers and overlaps (Permit, Environmental Health, Business Tax License etc)

Organizational structures for creating a film project

Organizational structures for allowing (Permitting) that project

Multi-level connection by and between the permitting structures

Opportunities for greater connection by and between film, permitting, locations and support structures.

#16 Structure

Dynamic Manual Creation (operations and logistics)

Dynamic Relational Mapping (Regulatory and Creative Interactions)

Dynamic Process Mapping (Project creation, Project Permissions, Project Execution, Project Impact)

Dynamic Outcome and Impact data collection.

Invitation to humility (Liaison Function)

Making information a resource

In order for these past years of work to have any value (Return on Investment), there needs to be a dynamic vessel to carry the work and continue the interactions.

#2 Civic Spark Fellow Outcomes

A project portfolio that includes:

Project framing

Project Management

Project Elements and relationships

Measurement structures

Relational data base construction

Resiliency through diversity and connection of layers of project as well as regulatory scheme

Public policy overview through regulation, engagement with number of projects that successfully move through the process, actual film days and some awareness of how many touches each day has from the various project structures. (Production, location, permitting)

An understanding of the layers of bureaucracy on both sides of a project and how to navigate the path to completion.

Moving assumptions to element descriptions with a method to move through the various schemes; both development and execution.

#3 Products

Download of Information from Head to Book

Book Contents

Narrative
Relational Database
Search Function
Connection Function

Develop a System Query Framework

Who, What, Where, When to inform How

Develop a data entry template to create the buckets to pour into the data lake

Give granularity to data so that it becomes information

Operations guide

Scope, Scale, Context and Capacity Framework

For Permitting

For Production

For Coordination

For Liaison Functions

For Budgeting Framework

Data Collection and Analysis for Impacts

Direct Fees and Permits

Multiplier as economic impact

Film Days (Prep, Film, Strike)

Production type

Production size

Time of Production Impact

Day
Night
Single
Multiple
Sensitive Receptors impacts
Watercourses
Private Properties
Communities

Business Districts

Neighborhoods

Transportation corridors

Mitigation

Fees
Payments

Liaison Library

Website

Industry

Locations

Permissions

Contacts

Production Support Resources

GIS coordination

Searchable relational database

Contact Connection

Industry

Regulatory Schemes

Jurisdictions

Property/Location Contacts

Newsletter Mailing list

Quarterly Contact

Permit Palooza Event

A gathering both physical and virtual of the layers of permitting schemes for the county.

The agenda is to put faces to names and links by and between parties.

Invitees:

Permit Leads, Supervisors, State Partners,

#4 Civic Spark Fellow Activities

Establish a weekly schedule and project plan

Establish agenda for weekly meetings

Maintain schedule with supervision

Active Interview and documentation

Taxonomy Development

Relationship Mapping

Search Function Framing

Scheduling for Interview and Agenda for Interview

Mapping Permit Structures

Linking Structures to Contacts

Development of Daily, Weekly, Monthly and Project Milestones with timelines.

IRAC

Issue

Rule (Regulatory Scheme, Project, WWWW Framing)

Analysis

Conclusion and recommendation

Who, What, Where, When to inform How?

What is the Project, Scope, Scale, Context and Capacity?

Alignment:

What are the Foundational Principles?

What is the Core Business?

What are the Product(s)?

What is the Revenue Architecture?

What are the Systems?

Who is the Team?

#5 Permitting Jurisdictions

County of Ventura

Planning

Public Works

County Fire

County Environmental Health

Watershed Protection

Parks

Contacts in Hierarchy Order or Organizationally

Cities

  1. Simi Valley

City Manager’s Office

County Fire

Simi Valley Police Department

Contacts

  1. Moorpark

Planning

County Fire

County Sheriff

Contacts

  1. Thousand Oaks

Community Development

County Fire

County Sheriff

Contacts

  1. Camarillo

Planning

County Fire

County Sheriff

Contacts

  1. Port Hueneme

Public Works

County Fire

Port Hueneme Police

Contacts

  1. Oxnard

Community Development

Oxnard Fire

Oxnard Police

Contacts

  1. Ventura

Community Engagement

Ventura Fire

Ventura Police

Contacts

  1. Ojai

City Manager’s Office

County Fire

County Sheriff

Contacts

  1. Santa Paula

Parks and Recreation

County Fire

Santa Paula Police

Contacts

  1. Fillmore

Film Commission/City Manager’s Office

Fillmore Fire

County Sheriff

Contacts

California Film Commission

State Roads/Highways

Highway Patrol

State Fire Marshall

State Beaches

State Parks

Coastal Commission

State Agencies

Fish and Wildlife

Coastal Commission

Federal Agencies

US forest service

Naval Base Ventura County

Special Districts:

Rancho Simi Recreation and Parks District

Conejo

Seaside Park (Fairgrounds)

Ventura Harbor

Oxnard Harbor District

School Districts:

Fillmore Unified

Santa Paula Unified

Santa Clara Elementary School District (Little Red School House)

Simi Valley Unified

Conejo Valley Unified

Oxnard Unified

Ventura Unified

Colleges and Universities

University of California Extension Service (Faulkner Farms)

Ventura College

Oxnard College

Moorpark College

Channel Islands State University

Cal Lutheran Unversity

Airports

Camarillo Airport

Oxnard Airport

Santa Paula Airport

#6 Industry Partners

Warner Bros.

Netflix

Sony

Viacom

Teamsters

Film LA

FLICS

Location Managers Guild

Scouts

Local Locations

Allied Film Studios

Fillmore & Western

John Farrow

#7 County Ecologies

Santa Clara River Valley

Fillmore, Piru, Santa Paula

Ojai Valley

Santa Paula Branch Line

The 33 Corridor

The Coast North and West of Mugu Rock

The 1

Santa Monica Mountains

Tapo Canyon

Simi Zone Area

Studio: Allied and the Simi District

Dedicated Back Lot Ranches: Big Sky, PW Gillibrand, 76 Ranch, Ventura Farms

Lake Sherwood Area

Portrero Road

The Coast

The Oxnard Plain

#8 Contact and links Taxonomy

Elected

Administrative (CEO, City Managers)

Economic Roundtable Members

Planning Directors Coordinating Group

Permit Permissions Ordinances

Law Enforcement Leadership

Industry Governmental Affairs Offices

Internal Department Coordination by Jurisdiction

#9 GIS

Managing and tagging shape files

Linking various Ecologies to mapping layers

Specific locations and film permit data

Cities

Area Ecologies

#10 See Something, Say Something

Expectation:

  1. Seeing the great connections of the large systems
  2. Seeing the inner connections by and between the tendrils that are the organizing structures of both there production and the permissions

A. End Product

B. Discreet Permitting locations

C. Layers of behavior and areas that need a plan and permissions

  1. Documentation (moving from static to dynamic)
  2. Convening for Relationship (connecting through relationship and communications)
  3. A weekly plan to be designed and engaged.
  4. A homework metric to make sure the project is delivered as a package.

A. Basic organizational structures (a wireframe or outline or mind map)

B. A set of milestones to meet the completed project moment with timelines to measure the project.

Tools:

  1. Computer
  2. Basic understanding of government and subsets of government
  3. Basic understanding of the elements of a production
  4. A willingness to build and then break dynamic systems to both test and demonstrate resiliency and ability to be clear in the face of larger systems static
  5. Systems Mapping
  6. Data tabs to create dynamic maps
  7. Data collection to give depth to a data point
  8. GIS base mapping to create a set of links and a path to completion of project from idea through permitting and actual image collection

Impact:

  1. Fee Collection
  2. 100% recovery
  3. Multiplier
  4. Fee and taxing schemes
  5. Program Support

Players:

The project being produced

The locations where the project is being produced

The Regulatory Schemes that engage that location

The Layers of departments that have jurisdiction over a place

The support players

Local

From Elsewhere

Talent

Production Crew

#11 When Yes means Yes and No means No

Timelines:

What can we do?

How long will it take to get permission to do it?

How much will it cost?

Answers needed to get to answers:

What are you doing?

Who is doing it?

Where is it being done?

When is it being done?

Things that might get in the way:

Do you have permission from the property owner?

Is the property legal to have this kind of behavior happening on it?

Are there any zoning or building and safety violations on the property?

Are you interrupting circulation flows by doing the production?

What is your footprint relative to neighborhood?

What are the ancillary impacts that your activities may create?

#12 Information Updates:

Time frames for permit

Fees

Office administering permit:

  1. Planning
  2. Fire
  3. City Manager
  4. Community Engagement
  5. Public Works

Process map

Waivers

#13 Contact Update Form

Point of contact

Phone Number

Email

Permit Forms

Fees

Special Requirements

#14 Department Contacts for All Jurisdictions

Department Head

Department Permit Lead

#15 Weekly Schedule

Check links for permitting updates

Check for new locations

GIS Data Layer Build

Updating all Locations