To make rigorous the template for permitting schemes in Ventura County so that tracking film impact and resiliency are a critical economic driver in the county becomes clearer.
Problem to be solved: Several different and multiple curriculum
Getting all of the information out of the current Liaison’s head and into a dynamic data base that can interact with more than one person.
Improving messaging about connection of production to permitting
Filming in the time of the COVID and the resiliency systems to be documented.
Operational Health and Safety Plans that leverage best practices and save cost through systemic implementation.
GIS updates on permits, permitting and permitting schemes that are linked to locations in Ventura County.
Automation of Email and Contact info for Newsletter Sends and Data collection.
Mapping Taxonomy of organizational structures and connections
- Ordinance and enabling laws
- Fee Structures
- Layers and overlaps (Permit, Environmental Health, Business Tax License etc)
Organizational structures for creating a film project
Organizational structures for allowing (Permitting) that project
Multi-level connection by and between the permitting structures
Opportunities for greater connection by and between film, permitting, locations and support structures.
Dynamic Manual Creation (operations and logistics)
Dynamic Relational Mapping (Regulatory and Creative Interactions)
Dynamic Process Mapping (Project creation, Project Permissions, Project Execution, Project Impact)
Dynamic Outcome and Impact data collection.
Invitation to humility (Liaison Function)
Making information a resource
In order for these past years of work to have any value (Return on Investment), there needs to be a dynamic vessel to carry the work and continue the interactions.
#2 Civic Spark Fellow Outcomes
A project portfolio that includes:
Project Elements and relationships
Relational data base construction
Resiliency through diversity and connection of layers of project as well as regulatory scheme
Public policy overview through regulation, engagement with number of projects that successfully move through the process, actual film days and some awareness of how many touches each day has from the various project structures. (Production, location, permitting)
An understanding of the layers of bureaucracy on both sides of a project and how to navigate the path to completion.
Moving assumptions to element descriptions with a method to move through the various schemes; both development and execution.
Download of Information from Head to Book
Develop a System Query Framework
Who, What, Where, When to inform How
Develop a data entry template to create the buckets to pour into the data lake
Give granularity to data so that it becomes information
Scope, Scale, Context and Capacity Framework
For Liaison Functions
For Budgeting Framework
Data Collection and Analysis for Impacts
Direct Fees and Permits
Multiplier as economic impact
Film Days (Prep, Film, Strike)
Time of Production Impact
Sensitive Receptors impacts
Production Support Resources
Searchable relational database
Newsletter Mailing list
Permit Palooza Event
A gathering both physical and virtual of the layers of permitting schemes for the county.
The agenda is to put faces to names and links by and between parties.
Permit Leads, Supervisors, State Partners,
#4 Civic Spark Fellow Activities
Establish a weekly schedule and project plan
Establish agenda for weekly meetings
Maintain schedule with supervision
Active Interview and documentation
Search Function Framing
Scheduling for Interview and Agenda for Interview
Mapping Permit Structures
Linking Structures to Contacts
Development of Daily, Weekly, Monthly and Project Milestones with timelines.
Rule (Regulatory Scheme, Project, WWWW Framing)
Conclusion and recommendation
Who, What, Where, When to inform How?
What is the Project, Scope, Scale, Context and Capacity?
What are the Foundational Principles?
What is the Core Business?
What are the Product(s)?
What is the Revenue Architecture?
What are the Systems?
Who is the Team?
#5 Permitting Jurisdictions
County of Ventura
County Environmental Health
Contacts in Hierarchy Order or Organizationally
- Simi Valley
City Manager’s Office
Simi Valley Police Department
- Thousand Oaks
- Port Hueneme
Port Hueneme Police
City Manager’s Office
- Santa Paula
Parks and Recreation
Santa Paula Police
Film Commission/City Manager’s Office
California Film Commission
State Fire Marshall
Fish and Wildlife
US forest service
Naval Base Ventura County
Rancho Simi Recreation and Parks District
Seaside Park (Fairgrounds)
Oxnard Harbor District
Santa Paula Unified
Santa Clara Elementary School District (Little Red School House)
Simi Valley Unified
Conejo Valley Unified
Colleges and Universities
University of California Extension Service (Faulkner Farms)
Channel Islands State University
Cal Lutheran Unversity
Santa Paula Airport
#6 Industry Partners
Location Managers Guild
Allied Film Studios
Fillmore & Western
#7 County Ecologies
Santa Clara River Valley
Fillmore, Piru, Santa Paula
Santa Paula Branch Line
The 33 Corridor
The Coast North and West of Mugu Rock
Santa Monica Mountains
Simi Zone Area
Studio: Allied and the Simi District
Dedicated Back Lot Ranches: Big Sky, PW Gillibrand, 76 Ranch, Ventura Farms
Lake Sherwood Area
The Oxnard Plain
#8 Contact and links Taxonomy
Administrative (CEO, City Managers)
Economic Roundtable Members
Planning Directors Coordinating Group
Permit Permissions Ordinances
Law Enforcement Leadership
Industry Governmental Affairs Offices
Internal Department Coordination by Jurisdiction
Managing and tagging shape files
Linking various Ecologies to mapping layers
Specific locations and film permit data
#10 See Something, Say Something
- Seeing the great connections of the large systems
- Seeing the inner connections by and between the tendrils that are the organizing structures of both there production and the permissions
A. End Product
B. Discreet Permitting locations
C. Layers of behavior and areas that need a plan and permissions
- Documentation (moving from static to dynamic)
- Convening for Relationship (connecting through relationship and communications)
- A weekly plan to be designed and engaged.
- A homework metric to make sure the project is delivered as a package.
A. Basic organizational structures (a wireframe or outline or mind map)
B. A set of milestones to meet the completed project moment with timelines to measure the project.
- Basic understanding of government and subsets of government
- Basic understanding of the elements of a production
- A willingness to build and then break dynamic systems to both test and demonstrate resiliency and ability to be clear in the face of larger systems static
- Systems Mapping
- Data tabs to create dynamic maps
- Data collection to give depth to a data point
- GIS base mapping to create a set of links and a path to completion of project from idea through permitting and actual image collection
- Fee Collection
- 100% recovery
- Fee and taxing schemes
- Program Support
The project being produced
The locations where the project is being produced
The Regulatory Schemes that engage that location
The Layers of departments that have jurisdiction over a place
The support players
#11 When Yes means Yes and No means No
What can we do?
How long will it take to get permission to do it?
How much will it cost?
Answers needed to get to answers:
What are you doing?
Who is doing it?
Where is it being done?
When is it being done?
Things that might get in the way:
Do you have permission from the property owner?
Is the property legal to have this kind of behavior happening on it?
Are there any zoning or building and safety violations on the property?
Are you interrupting circulation flows by doing the production?
What is your footprint relative to neighborhood?
What are the ancillary impacts that your activities may create?
#12 Information Updates:
Time frames for permit
Office administering permit:
- City Manager
- Community Engagement
- Public Works
#13 Contact Update Form
Point of contact
#14 Department Contacts for All Jurisdictions
Department Permit Lead
#15 Weekly Schedule
Check links for permitting updates
Check for new locations
GIS Data Layer Build
Updating all Locations